This article isn’t about the nuts and bolts of moving desks and files, your commercial mover is well versed in that. What it is about is planning, flexibility, teamwork, and vision.
PLANNING AND FLEXIBILITY
The first thing you want to do when you approach an office move is to plan way ahead of time. Look at all the contingencies that can happen and build in extra time with back up plans for the unexpected. Get an office moving checklist to guide you through the time table of events.
Look at the trends your company is following and the direction you’d like it to go, and factor that into your choice when finding a new space. Make sure you have the right phone system, computer system, etc to fit your needs both now and in the future. Make sure the systems are expandable and have enough storage space (computers) for the foreseeable future. If you do have to roll out a new system, the new office location is the perfect arena for that. Employees will have other changes to deal with and a new and improved system to make them more efficient and effective should help with the transition.
The way you can help make this process and any other changes happen is by enabling employees to evaluate, tinker with, and possibly rebuild processes within the company. When employees are empowered to help determine things like work flow, rules and sometimes even hierarchy they take more pride in and buy into any changes more readily. Even after the move, a periodic round table type meeting with open communication is a good idea to build a bond between employer and employees. Remember, people are much more productive when they “want” to do something vs. feeling that they “have” to do something.